Last updated: 20/10/2025
- Who are we? / Who is the Data Controller?
This website is operated by the Integrated Quantum Networks (IQN) Hub (“we”, “our”, “us”), an R&D consortium of UK Universities and National Laboratories, funded by the Engineering and Physical Sciences Research Council (EPSRC).
Our registered address is Heriot-Watt University, Riccarton Campus, Edinburgh, Scotland UK EH14 4AS.
If you have any questions about this policy, please contact us at: iqn.hub@hw.ac.uk
- What This Policy Covers
This Privacy Policy explains how we collect, store, use, and protect personal data you provide to us when you:
- Visit our website https://iqnhub.org
- Sign up to our mailing list
- Use any of our online forms or services
We are committed to processing your data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
- What personal information we collect and use
We may collect and process the following data:
Information you provide directly:
- Your name and email address (when signing up to our mailing list)
- Any other details you choose to provide through forms on our site
Information collected automatically:
- IP address, browser type, operating system
- Information about your visit (pages viewed, time on site, referring URLs)
- Cookies and similar technologies (see section 8 below)
- Why we collect and use your personal data
For engagement and marketing purposes to:
- Keep you up to date with IQN Hub news and developments.
- Provide opportunities to connect with other IQN Hub stakeholders.
What’s our legal basis?
- We will only contact you if you have provided us with your prior consent for electronic communication including email, telephone calls and SMS.
We will always respect your privacy and your wishes in how we contact you. We will never seek to obtain from elsewhere any email addresses, landline or mobile phone numbers, that you have not chosen to share with us.
If you have connected with us on LinkedIn and updated your details there e.g. if you change jobs, we may contact you via LinkedIn to ask if we may add your updated details to our database.
- How We Use Your Personal Data
We use your data for the following purposes:
- To send you newsletters, updates, and marketing emails (only if you’ve opted in)
- To manage your subscription preferences
- To respond to your enquiries
- To improve our website and services
- To comply with legal or regulatory obligations
Legal bases for processing:
- Consent – when you subscribe to our mailing list
- Legitimate interests – for improving our website and communication with users
- Legal obligation – where required by law
You can withdraw your consent at any time by clicking the “unsubscribe” link in our emails or by contacting us at iqn.hub@hw.ac.uk
- How We Store and Protect Your Data
We take appropriate technical and organisational measures to protect your personal data, including encryption, secure servers, and limited access controls.
We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected or as required by law.
- Who your information may be shared with and why
We do not sell or rent your personal data.
We may share limited data with trusted third parties who help us operate our mailing list or website (for example, email service providers like Mailchimp or customer relationship databases like Click Dimensions).
These providers only process your data under our instruction and with appropriate security measures in place.
- Cookies and tracking
Our website uses cookies to:
- Improve site performance and user experience
- Analyse website traffic and usage
- Remember user preferences
You can manage or disable cookies through your browser settings.
- Your rights under UK GDPR legislation
You have the right to:
- Access your personal data
- Correct or update any inaccurate information
- Request deletion of your data
- Object to or restrict processing
- Withdraw consent for marketing
- Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled (www.ico.org.uk)
- Data Transfers Outside the UK
If we transfer your data outside the UK (for example, if our email provider’s servers are overseas), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions recognised under UK law.
- Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on this page, with the date of the most recent update shown above.
- Contact Us
If you have any questions about this Privacy Policy or your personal data, please contact us at: iqn.hub@hw.ac.uk